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Receptionist/Office Assistant

POSITION TITLE: Receptionist/Office Assistant
REPORTS TO: Office Manager
DEPARTMENT: General Office


Scope of Responsibilities

Provide administrative support to all departments, as necessary. Responsible for all aspects of reception and front desk duties, including answering and routing incoming calls, receiving visitors, maintaining tidy shared office areas, and assisting with facilities management. This position requires an 8:00 a.m. to 5:00 p.m., Monday through Friday schedule.

Specific Responsibilities

Front Desk and Reception

  • Answer and screen all incoming telephone calls in a friendly and professional manner and determine proper routing; arrange conference calls
  • Sort and distribute company mail, faxes, and packages; log incoming documents, checks, and payables according to company policy
  • Route general office payables for approval
  • Responsible for shipping all outgoing domestic and international mail and packages; keep abreast of domestic and international shipping documentation requirements and rates
  • Coordinate scheduling and set-up of conference rooms for meetings, including catering needs, as required
  • Email visitor notifications with updates/information as needed
  • Point of contact for most general office vendors

Facilities

  • Maintain an organized and professional appearance of lobby, conference rooms, and kitchen areas on a daily basis
  • Schedule maintenance of office facilities (through building management website) and furniture, as needed
  • Order/maintain building access cards, monthly RTD passes, and parking validations

Office Supplies/Equipment

  • Maintain and organize office supply inventories; order and distribute supplies
  • Maintain and troubleshoot office equipment, order equipment supplies, call for service as needed

Administrative

  • Assist all departments; perform general clerical office duties such as copying, filing, printing, typing and special projects, as necessary
  • Prepare expense reports, as requested
  • Maintain time off requests, receive and file travel plans, and update and coordinate with general office Outlook calendar
  • Assume other duties as necessary or requested

Qualifications

  • Minimum one year of front desk/administrative experience
  • High school diploma required, college degree or coursework desired (general business, math, English composition)
  • Proficiency in written communications, correct grammar usage, spelling and punctuation required
  • Attention to detail imperative
  • Excellent interpersonal communication and organizational skills
  • Proficient in Microsoft Office Suite, email and internet
  • Ability to set priorities and carry out multiple tasks with flexibility
  • Culturally attuned; agricultural background helpful
  • Team oriented, can-do attitude, outgoing, friendly and flexible

EEOC

This position description is not intended to reflect an exhaustive list of all duties, responsibilities or qualifications associated with the position.

To apply for this position, send a resumé and cover letter to Angela Blankenship.